Sap (HR And HCM) Easy Questions

 

• 1. What are Dynamic Actions? Give few examples ?
  Dynamic actions when triggered by the system. They are result of some personnel action.  If changes are made (personnel action) to the personnel data of an info type, then has an effect on the data of a second info type, the system automatically displays the info type.  One of the main purposes of the dynamic action (of the system) is to have a consistent and coherent data.  These actions are started automatically by the system, unlike the Personnel actions which you start by yourself.  The best example is when an action is carried out like hiring; it needs to populate a set of info types. In the initial entry of details in info type 0000 is personnel action. Then the system automatically displays next info types- which are result of dynamic action.
  
• 2.What is the difference between Indian and US Payroll? Does each of them have their own ITs and the taxation differs ?
  Yes, since the Benefits which are more important in US.  In US unemployment tax will come. Garnishments will come, Residence taxation, Work tax and others.
  
• 3. What is the role of an administrator in PA ?
  The role of an administrator is to restrict access to Personnel administration based on PA/PSA. Administrator can come across for Personnel administration, Time management, and Payroll in sap. Each administrator is responsible for each individual activity. We can get the name of the administrator in the pay slip so the employee for any clarification we can meet the responsible administrator (accessed through payslip).
  
• 4. What are the parts of the screen ?
  The parts in the screen are:
  1. Search Area: Clicking on search button will prompt you to enter ID in search area and thus the name will be displayed in selection area.
  2. Selection Area: Clicking on it, the details are displayed in Work Area.
  
• 5. What is Recruitment Cycle ?
  Its is the complete process of  recruitment right from identifying the vacancies displaying the same, notifying them, inviting the applicants, screening the applicants, interviewing them, selecting them, and recruiting them and appointing them(giving an organizational position in the organization all theses processes constitute the recruitment cycles.
  
• 6. What is an Organizational Management ?
  Organizational Management is a plan and reporting structure of a company. OM is helpful to depict the organizational plan and reporting structures of a company, whereas organizational plan is a blue print. The relationship in OM is two way i.e. Top to Bottom and Bottom to Top.
   
• 7. Which is the transaction to create Custom Infotype ?
  PM01 is the transaction to create Custom Infotype.
  
• 8. How can Organization plan be created ?
  The organizational plan can be created through different modules. They are: Organizing & Staffing
  

  • Simple Maintenance
  • Expert Mode
  • Graphical Structure.
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• 9. What is meant by authorization ?
  Authorizations are the transactions given to the end users or the developers for only some areas to work, info types, transaction codes, org units and others depending on the requirement of the client or the developing enterprise.
  
• 10. What is IT 41 used for? How to default IT 41 ?
  Date Specifications (Info type 0041).  The following information is recorded in the Date Specifications info type (0041). The Date type specifies the type of information.  A concrete Date type (specified by the user) is used in a series of reports, for example to evaluate an entry date that cannot be derived from the organizational assignment history but which is stored in the Date Specifications info type (0041).   This info type can be used in payroll as well as for the leave program.  The standard system contains twelve combinations of Date type and Date. If the requirement is more than twelve date specifications for an employee at the same time, then the time constraint 3 is used.
  
• 11. What is ERP?
  Enterprise resource planning (ERP) is business integrate software that allows an organization to integrates multiple applications/functions such as Human resourses, Finance,operation, manufacturing, sales, production, Supply chain Management, and marketing.
  
• 12. Name the three administrators? How do you default these in IT0001 ?
  The three administrators are :
  1.Personnel Administrator
  2.Payroll Administrator
  3.Time Administrator
  
• 13. What are the different software packets available in market ?
  Few of the top /old ERPS’s are Baan,JD Edwards EnterpriseOne from Oracle,Maximo from IBM,Microsoft Dynamics,PeopleSoft from Oracle,mySAP from SAP,Ramco ERP from Ramco Systems.
  
• 14. What are the different modules of SAP ?
  SAP Modules are classified into 4 types
  

  1. SAP Functional Modules
  2. SAP Technical Modules
  3. SAP New Dimensional Modules /SAP New Modules
  4. SAP IS - Industries specific modules.
  5.  
• 15. What is the full form of SPRO ?
   SPRO stands for SAP Project Reference Object
  
• 16. What are the different type of projects ?
  There are 7 types of SAP HR projects
  1. SAP Implementation Project.
  2. SAP Support Project.
  3. SAP Roll-Out Project.
  4. SAP Enhancement Project.
  5. SAP Upgradation Project.
  6. SAP Migration Project.
  7.SAP Acquisition/Merger Project.
  
• 17. What are Roles And Responsibilities Of Sap Hr Consultants ?
  Legacy Process Understanding.
   Functional consultant is likely to get knowledge about the current business process in the company, design of  current business flows. Prepare AS IS document & To-Be document.
  Identifying the Gaps and Solution Design
  GAP analysis & Solution Design
  Testing
  Prepare test scripts for testing & test. Type of  testing are Unit Testing, regression testing, integration testing, Product Integration Testing etc.
  
• 18. What are the Importance of Infotypes in SAP Hr ?
  Infotypes are used  to store all relevant Hr data of employees in an organization.
  It is represented by a  ‘4’ digit number.Eg:0000,2001,1002 etc.
  Infotype is a collection of logical or business related characteristics of an object. Infotypes are also called information types to enter rational related information for an employee
  For eg  Personnel data (0002) infotype  have fields like title,first name, middle , last name,birth date, language etc
  
• 19. What are the Important infotypes in SAP Personnel Administration ?
  Important Personnel Administration Infotypes are
  0000     Actions
  0001     Organizational Assignment
  0002     Personal Data
  0003     Payroll Status
  0005     Leave Entitlement
  0006     Addresses
  0007     Planned Working Time
  0008     Basic Pay
  0009     Bank Details
  0007     Planned Working Time
  0008     Basic Pay
  0009     Bank Details0014     Recur. Payments/Deds.
  0015     Additional Payments
  
• 20. What is Dynamic Action ?
  Dynamic Action feature is make available in SAP HR to  perform automatically by the system based on certain conditions.
  
• 21. What are the Important T Codes in SAP Personnel Administration ?
  PA10 - Personnel file
  PA20 - Display HR Master Data
  PA30 - Maintain HR Master Data
  PA40 - Personnel Action
  PA41 - Change Hiring Data
  PA42 - Fast Data Entry for Events
  PRMD - Maintain HR Master Data
  
• 22. How to delete Personnel records/HR Records ?
  Use transaction code  PU00 to delete records.
  RPUDELPN is report/program to delete the personnel numbers in bulk.All infotypes can be deleted  of a personnel number.
  
• 23. How to lock the personnel number for generating payroll ?
  By checking check box “personal number locked “in info type IT0003.
  
• 24. What is Concurrent employment ?
  Concurrent employment allows one Person to hold more than one position in under a single company code.
  Conditions for Concurrent Employment are (i)An person has several personnel assignments with the same organizational unit at the same time (ii) employee’s data is managed in the same SAP R/3 system for all personnel assignments.
  Example :
  Kimberly Mathew is a “Consultant” holds to two positions (i) SAP HR consultant & (ii) SAP FICO consultant at the same time under same organizational unit “SAP consulting –North America”.He works Mon-Fri ,9.00-13.00hrs as a SAP HR consultant & Mon-Fri ,14.00-17.30 hrs as a SAP FICO consultant.